Proatia Manual - as per government requirements in accordance with the Information Act.
MANUAL
Prepared in accordance with Section 51 of The Promotion of Access to Information Act Act 2 of 2000 (the “ACT”) NOVEMBER 2011
INDEX
1. Introduction to HFSystems CC
2. Contact Details
3. Guide in terms of Section 10 of the Act
4. Notice(s) in terms of Section 52(2) of the Act
5. Information / documents available in accordance with other legislation
6. Documents / Information held by HFSystems cc
7. Other information
8. Availability of the Manual
1. INTRODUCTION
The aim of the manual is to assist potential requestors as to the procedures to be followed when requesting access to information /
documents from HFSystems cc as contemplated in terms of the Act. The manual may be amended from time to time and as soon as
any amendments have been finalized, the latest version of the manual will be made public. Any requestor is advised to contact us,
should he/she require any assistance in respect of the utilization of this manual and / or the requesting of information / documents
from HFSystems cc. The following words will bear the following meaning in this manual: “the Act” shall mean the Promotion of Access
to Information Act, Nr. 2 of 2000, together with all relevant regulations published; “the / this manual” shall mean this manual together
with all annexures thereto as available at the offices of HFSystems cc from time to time. “HFSystems cc” shall mean HFSystems cc,
structured as a company that conducts business as a Computer Software Develop Company and the Selling and Repairing of Computer
as well as Communication products. “SAHRC” shall mean the South African Human Rights Commission. “Information Officer” will mean
Mrs. Elize Findt – appointed by the Managing Director of HFSystems cc, to which requests for information in terms of the Act, should be addressed.
2. CONTACT DETAILS
Section 51(1)(a) of the Act Name of body: HFSystems cc
Appointed Information Officer: Elize Findt
Address: 19 Rossouw Crescent, Minnebron, 1549, Gauteng Postal Address: P.O. Box 8748, Minnebron, 1549
Telephone: 082 378 1689 Fax: 086 552 8487
E-mail: info@hfsystems.co.za.
3. GUIDE IN TERMS OF SECTION 10 OF THE ACT
(Section 51 (1)(b) of the Act) In terms of Section 10 of the Act, a guide will be compiled by the South African Human Rights Commission
containing such information as may be required by a person who wishes to exercise any right contemplating in the Act. The guide will be
made available in all official languages by the SAHRC and is obtainable from the SAHRC. Contact details of the South African Human
Rights Commission (SAHRC) are as follows: PAIA Unit The Research and Documentation Department Private Bat 2700 Houghton 2041
Telephone: +27 11 484 8300 Fax: +27 11 484 0582 / 1360 Website: www.sahrc.org.za E-Mail: PAIA@sahrc.org.za
4. NOTICE(S) IN TERMS OF SECTION 52(2) OF THE ACT (Section 51(1)(C) of the Act)
At this stage no notice(s) has / have been published
5. INFORMATION / DOCUMENTS AVAILABLE IN ACCORDANCE WITH OTHER
LEGISLATION (Section 51(1)(d) of the Act)
HFSystems cc keeps information / documents in accordance with the following legislation: Insolvency Act, Nr. 24 of 1936 (Sections 134 and 155)
Pension Funds Act, Nr. 24 of 1956 Income Tax Act, Nr. 58 of 1962 (Section 75) Companies Act, Nr. 61 of 1973 Copyright Act, Nr. 98 of 1978
Attorneys Act, Nr. 53 of 1979 Regional Service Councils Act, Nr. 109 of 1985 Value Added Tax Act, Nor. 89 of 1991 (Section 65) Occupational Health
and Safety Act, Nr. 85 of 1993 Compensation for Occupational Injuries and Diseases Act, Nr. 130 of 1993 (Section
97) Labour Relations Act, Nr. 66 of 1995 Basic Conditions of Employment Act, Nr. 75 of 1997 (Section 31) Employment Equity Act, Nr. 55 of 1998
(Section 26) Skills Development Act, Nr. 97 of 1998 ? Medical Schemes Act, Nr. 131 of 1998 Skills Development Levies Act, Nr. 9 of 1999
Unemployment Insurance Act, Nr. 63 of 2001
6. INFORMATION / DOCUMENTS AVAILABLE IN ACCORDANCE WITH OTHER
HFSystems cc hold the information / documents listed herein below: Contracts Client data base (personal information of clients, financial information,
agreements and proposals) Employment Contracts – where applicable Insurance policies It is recorded that any and all documents / information requested
pertaining to the aforesaid shall only be made available to a requestor subject to the provisions of the Act. None of the information held by HFSystems cc
is automatically available without a person having to request access in terms of and subjected to the provision of the Act. A request for information should be
in the prescribed form, addressed to the Information Officer and submitted against payment of the prescribed fee.
7. AVAILABILITY OF THE MANUAL (Section 51(3) of the Act)
The manual is available for inspection at the offices of HFSystems cc Copies of the manual may be obtained, subjected to the prescribed fees,
at the offices of HF Systems cc The manual can also be accessed on the websites of the SAHRS (www.sahrc.org.za) and HFSystems cc
(www.hfsystems.co.za) and will be published in the Government Gazette. It should be noted that the manual accessible on the website of the
SAHRC and in the Government Gazette, does not include the request for of the fee structure. The request forms and fee structure can be obtained
on the SAHRC website (www.sahrc.org.za) or the website of the Department of Justice and Constitutional Development (www.doj.gov.za) (under “regulations”).